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Passport - FAQ
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FAQs on Passport Services

PUBLIC NOTICE

1. The international Civil Aviation Organisation (ICAO) has set a deadline of the 24th November 2015 for globally phasing out all non-Machine-Readable Passports(MTPs). From 25th November 2015 onwards, foreign Governments may deny visa or entry to any person travelling with a non-MRP passport.

2. All handwritten passports with pasted photos earlier issued by Government of India are considered non-MRP passports. All 20-year validity passports will also fall in this category. The Government started issuing MRP passports since 2001. All new Indian passports are ICAO-compliant MRP passports.

3. Indian citizens residing in India and abroad and holding handwritten passports as well as 20-year passports with validity beyond the 24th November 2015, should, therefore, apply for re-issue of passports and obtain MRP passports well before the deadline in order to avoid any inconvenience in obtaining foreign visa or immigration problem.

4. No hand-written passport will be issued by the Embassy or the Consulates from 1st April, 2010

IMPORTANT NOTE: PLEASE NOTE GENERAL POINTS TO BE FOLLOWED DURING APPLICATION

1) The online system does not accept names in initials/abbreviated forms such as SK SINGH, KNR NAIR etc. Applicants are therefore required to give their full names. Please do not prefix Mr., Mrs., Dr. or Shri, Late etc.

2) Date of birth should be mentioned in the form of DD/MM/YYYY

3) Signature and thumb impressions should be confined in the prescribed box. In case a child cannot sign, his/her thumb impression may be provided. A parent should sign the declaration/application on behalf of a minor child but not in the places (boxes) provided for applicant’s specimen signature/thumb impression.

4) Please fill up the form in block capital letter.

5) All copies of supporting documents are to be self-attested by the applicant.

6) In case the applicant has recently moved to the consular jurisdiction of the post where application is made, from another part of Germany, a copy of the local registration document (Meldebescheinigung/Anmeldung) is required.

7) A self-addressed stamped (for registered post) medium size envelope is required for return of documents unless the documents are to be collected in person.

8) The general processing period for issue of New Passports is 2 - 3 weeks, if the Passport application is complete in all respects.

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Q.No.1 What documents are required for making application for renewal of passport?

Ans. The following documents are needed for making an application for renewal:

a. Application form

b. Three Photographs (size 40mm x40mm or 50mm x50mm) non-biometric, with light color background and showing frontal view of full face (80% coverage) of the applicant.

c. Original Indian Passport [copies of relevant pages (laminated pages, address page, or any other pages carrying endorsements & valid visa/residence permit, etc.) could be submitted initially in case the applicant wishes to keep the original passport with him/her during processing period.]

d. A copy of local Residence Permit or a copy of the passport page where Residence Permit/Visa has been endorsed

Q.No.2 Do I have to come to the Mission/Consulates in person to apply or can I send the application by post?

Ans. Application can be deposited at the counter on any working day. Alternatively, passport application may be sent by post. Postal applicants are required to send a self-addressed stamped (for registered post) medium size envelope, for return of documents unless the documents are to be collected in person.

Q.No.3 What is a jumbo Passport?

Ans. Jumbo passport booklet contains 60 pages. Frequent travelers may apply for it. The fee for Jumbo passport is higher than the fee for regular passport

Q.No.4 How long does it take to issue a new passport?

Ans. The processing time is 2 - 3 weeks, if the passport application is complete in all respect.

Q.No.5 Do I need to enclose my original passport with my passport application?

Ans. You may enclose either the passport in original or copies of relevant pages (laminated pages, address page, or any other pages carrying endorsements & valid visa/residence permit, etc.). If you are sending the copy of the passport with your application, you will be required to send your original passport for cancellation at the time of issue of new passport. When the new passport is ready, you will be informed of it. Please do mention your contact telephone numbers/email address for such intimations.

Q.No. 6 What documents are required for endorsement of my wife’s/husband’s name in my new passport?

Ans. For endorsement of spouse’s name, please enclose a copy of marriage certificate, marriage photograph and a copies of relevant pages of the passport (first and last page) of your spouse.

Q.No. 7 How can I ensure that my Indian address is printed on my new passport?

Ans. Only one address gets printed on the passport. You should indicate your preference by check-marking on the address which should be printed in your new passport. However, for making any change in the Indian address, a documentary proof would be required.

Q.No. 8 What document should I send to get ECNR stamp on my passport?

Ans. The practice of putting ECNR stamp on passport has been discontinued. Therefore, no document is required to be sent for this purpose.

Q.No. 9 My passport is still valid. However, all pages of my passport are exhausted. What should I do? Can I have an additional booklet? How can I apply for the same?

Ans. If almost all pages in your passport have been utilized, you may apply for re-issue of passport for a validity of 10 years. You can apply for a normal MRP booklet or a Jumbo MRP booklet. Additional booklets are not issued now.

Q.No. 10 My passport is due to expire soon. How much in advance can I apply for renewal/re-issue?

Ans. Application for renewal of passports, which are expiring within 12 months, can be accepted for processing/granting. Also, if all pages of passport have been utilized, an application may be made for a new passport for 10 years validity. Moreover, if there have been any changes/corrections in the details of the applicant on first inner cover page of the passport, a new passport should be applied for.

Q.No 11 I understand that after issue of new passport, my old passport will be cancelled. Does this mean that all valid visas on my old passport will also be cancelled?

Ans. Old passport is required to be cancelled at the time of issue of new passport. However, visas on the old passport remain valid. To avoid any inconvenience, an endorsement is made on the new passport that ‘old passport contains valid visas’.

Q.No.12 I have a hand-written passport. Can I apply for a Machine-Readable Passport?

Ans. Yes. You may apply for re-issue of passport on this ground.

Q.No. 13 Do I need to register the birth of my newly-born child in Germany? When can a new-born child be registered?

Ans. You need to register birth of your newly-born child at the Mission/Consulate immediately after birth and in any case within one year of the birth of the child. One of the parents is required to come to the mission/consulate in person for registration of birth. The original Birth Certificate, Marriage Certificate, Passports of both the parents should be brought to the Mission/Consulate. These would be checked & returned on the spot while copies (also to be brought by the applicant) would be retained with the application. A birth certificate would be issued by the Mission/Consulate.

Q.No. 14 Can I apply for passport for a newly-born child at the time of birth registration?

Ans. Yes. In addition to procedure explained in Q.No.13 above, a new Passport Application Form is required to be submitted along with supporting documents/photographs, duly completed. The application form is required to be signed by both the parents to confirm their no objection to the issue of passport, and thumb impression of the child in specimen signature boxes) along with 3 colour photographs (size 40x 40 mm or 50x 50 mm) of the child.

Q.No. 15 Does the Mission/Consulate issue a birth certificate?

Ans. Yes, the Mission/Consulate issues a birth registration certificate after completion of the procedure explained in Q.No.13 above.

Q.No. 16 What is the birth registration fee?

Ans. Birth registration Fee is Euro 27/-. The fee for issue of fresh passport to the child is Euro 42/-. (Total Fee of Euro 69/- for birth registration & issue of passport.)

Q.No. 17 How can I make an application for issue of passport to my newly-born child?

Ans. Along with or after registration of birth of your newly-born child, you may apply for issue of his/her passport. Application for birth registration and issue of passport can be made simultaneously. The detailed procedure is as under:

a) Application form (filled out completely) duly signed by both the parents to confirm their no objection to the issue of passport, and thumb impression of the child in specimen signature boxes.

b) 3 passport-size colour photographs of the child, taken recently (size 40mm x 40 mm or 50mm x 50 mm non-biometric and face not more than 80% coverage)

c) Copy of Birth certificate of the child issued by local authorities

d) Copy of relevant pages (laminated pages, address page, or any other pages carrying endorsements & valid visa/residence permit, etc.) of the Passports of the child's parents.

e) Copy of residence permit, in case it is not endorsed on the parents' passports.

f) Application for the registration of birth of a minor child at an Indian Mission/Consulate under Section 4(1) of the Citizenship Act, 1955 can be downloaded from the website. At least one of the parents is required to come to the mission/consulate in person for registration of birth. The original Birth Certificate, Marriage Certificate and Passports of both the parents should be brought to the Consulate. These would be checked & returned on the spot while copies (also to be brought by the applicant) would be retained with the application.

g) A self-addressed stamped (for registered post) medium size envelope is required for return of documents unless the documents are to be collected in person

h) Always mention your contact telephone numbers / email address on your application.

i) Incomplete application or application with photographs which is not as per the requirement will not be processed.

Q.No. 18 What is the prescribed fee for issue of passport to a child?

Ans. Passport (with validity of 5 years or up to the age of 18 years, whichever is less) is issued to a child for the fee of Euro 42/-. However, a child over 15 may apply for 10-year validity passport with payment of normal fee of Euro 62/-.

Q. No. 19 I would like to change my Indian address in my passport. Will, I have to pay extra charges for this? Can this change be reflected in my current passport?

Ans. You will have to apply for a fresh passport as hand written corrections are not allowed in the passport.

Q.No. 20 If I send copy of my passport with my passport application, should I send all the 36 pages or the first, the last and the page showing my VISA is enough?

Ans. Please send/enclose clear copy of the laminated first page, last page, address page, valid residence permit page and any other relevant page of your passport which contains any endorsement.

Q.No. 21 Is there any provision for NRIs to make on-line application for reissue/renewal of passport?

Ans. NRI Passport Applicants can apply for Passport Services using Online Registration. Please visit the website http://passport.gov.in/nri/ for filling the Online Registration form. Only the residents falling under the jurisdiction of the respective Indian Missions/Posts abroad are eligible to apply on-line through this website. Use Internet Explorer (5.x & Above) preferably for doing online registration. Please refer Guidelines for filling the Online Registration form. Please refer to Instructions for submitting the Application form after completing Online Registration for submission of form in the respective office.

Before you register your application on-line, please read the information on the website of respective Mission/Consulate office carefully, particularly regarding fee structure, instructions to fill the Form and How to Apply. Through this information, you will know the documents required, number of copies of application form required etc. Apply on-line only if you are sure that you will be able to produce all the necessary documents at the time of submission of application.

Q.No.22 Would the renewal of my passport change my passport number?

Ans. Yes. A new passport booklet is issued with a new number.

Q.No.23 I am an Indian national living in Germany for the past 3 years. I am applying for permanent immigration to Australia and for this I require a Police Clearance Certificate from the Indian Consulate. I would like to know how long it will take to get these documents. Could I make a bank transfer and if so, please confirm your bank details. Also please let me know the documents to be sent to you.

Ans. You are required to fill up application for Passport Misc. Services. Processing takes one week, if applied at the Counter. In case of postal application, it takes two weeks to process the application. You are required to send/submit the application with the following:

(i) Miscellaneous Services Form duly filled in and signed

(ii) one photograph pasted on the Form.

(iii) A letter stating the purpose for which PCC is required.

(iv) Indian passport (in original)

(v) Euro 22/- as fee

Postal applicants may transfer Euro 22/-to Mission/Consulate’s Bank Account (details available on our website). Postal applicants are also required to send a self-addressed stamped (for registered post) medium size envelope for return of documents unless the documents are to be collected in person.

Q.No.24 I do not have a birth certificate. Can it be possible to get my birth certificate from the Indian Consulate? If so, what are all documents I need to produce?

Ans. On the basis of entries made in your Indian passport, a certificate regarding your date of birth/place of birth may be issued by the Consulate. You are required send/submit a letter mentioning the purpose for which Birth Certificate is required, your Indian passport and dully filled in Application Form for Miscellaneous Passport Services. Prescribed fee for the above service will be Euro 22/-.Cash payment can be made at the counter.

Q. No. 25. What is the procedure for transfer of fee for postal applicants?

Ans. Postal applicants are required to transfer fee directly to the Mission/ Consulate’s bank account. Cash payment for postal applications will not be accepted. For transferring the Passport miscellaneous fee to our bank account, please visit our website. Postal applicants are requested to enclose a proof of bank transfer. Please send one good quality self-addressed stamped (for registered post) medium size envelope for return of documents unless the documents are to be collected in person between 1600 to 1700 hrs. Always mention your contact telephone numbers/email address on your application. Incomplete application will not be processed. Applicants are advised to seek guidance from the Mission/Consulate concerned if they face any inconvenience.

Q.No. 26 I wish to apply for addition/change of surname in my passport after marriage. How do I apply for it? Or, I was issued my passport without mentioning my surname. In Germany, I am required to give my surname in my all documents. Therefore, I wish to add my surname in my passport. What formalities do I require to complete? How do I apply for it? Or,

I wish to change my name from ABC to XYZ and I wish to get the new name entered in my passport. What formalities do I require to complete? How do I apply for it?

Ans. We are now issuing machine-readable passports and change of name by way of making endorsements in the passport pages is not read by the passport reading machines. It is, therefore, preferable that the applicant should simultaneously apply for re-issue of passport by following the instructions indicated under Question 1.

The procedure for change of name/addition of surname in a passport is as under:

In case of marriage, re-marriage, divorce or other circumstances that lead to a change of name of an Indian citizen the name in the passport must be altered. The following documents / items are required for the application:

a) Application Form for reissue of Passport, filled out completely. The form is also available at the counter.

b) Current passport of the applicant.

c) Photocopy of the relevant pages of the spouse's passport.

d) 2 recent passport-size colour photographs of the applicant.

e) In case of change of name due to (re-)marriage, a copy of marriage certificate & marriage photograph. The applicant and the spouse need to visit the Mission/Consulate, with their passports, and sign an affidavit in the presence of the Consular Officer.

f) In case of a change of name of the applicant (for reasons other than marriage / divorce), the new name must be published in newspapers, both in Germany and in India, in the area of the applicant's residence(s). Original newspapers must be submitted along with the application. Additionally, at least two public/school documents issued in the desired/applied changed name to be submitted. The applicant needs to visit the Mission/Consulate with his/her passport and sign an affidavit in the presence of the Consular Officer.

g) Copy of the residence permit.

h) Please bring one good quality self-addressed stamped (for registered post) medium size envelope for return of documents unless the documents are to be collected in person on due date.

i) Always mention your contact telephone numbers/email address on your application.

j) Processing takes 2 weeks from the date of receipt of complete application. Incomplete application will not be processed.

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Address: Embassy of India, Tiergartenstr.17 10785 Berlin, Germany.

Working hours: 9.00 hrs to 17.30 hrs (Monday to Friday)
Public dealing hours for application of passports, OCI and other consular documents is Monday till Friday from 09:30 - 12:30 hours.
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